Privacy Policy


Colleton Chambers is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.


Introduction.

Colleton Chambers is required to comply with the law governing the management and storage of personal data, which is outlined in the General Data Protection Regulations 2016 (GDPR) and the Data Protection Act.

Colleton Chambers takes the protection of data very seriously and adheres to the ethos of the fundamental principles of GDPR, which are:

a) Lawfulness, fairness and transparency. [article 5, clause 1(a)].
b) Purpose limitations. [article 5, clause 1(b)].
c) Data minimisation. [article 5, clause 1(c].
d) Accuracy.  [article 5, clause 1(d)].
e) Storage limitations. [article 5, clause 1(e].
f) Integrity and confidentiality. [article 5, clause 1(f)].

Compliance with the GDPR is overseen by the Data Protection regulator, which is the Information Commissioner.

Chambers’ registration with the Information Commissioner is: Z2391199.

Responsibilities.

Colleton Chambers currently has over 30 members. Each individual member is registered with the Information Commissioner and details of their registration number can be made available on request. Such request should be made to Chambers’ Data Protection Clerk, Nikkie Browning. Any request for a Barrister’s registration identification will be processed within 21 working days. You should also be aware that you can check each member’s registration yourself at https://ico.org.uk/esdwebpages/search.

Chambers’ Head of Chambers, Mark Whitehall, along with Chambers’ Data Protection Officer, Rachael Parkhouse, will ensure Chambers is monitored and in compliance with this policy and with the data protection laws.

Purpose of policy.

The purpose of this policy is to ensure that everyone working with and for Colleton Chambers is aware of their data protection obligations. In addition, this policy is to ensure that Chambers complies with GDPR and provides transparency about how, why and for how long your personal data is kept. Each member of Chambers will have their own risk assessment / policy pursuant to GDPR and such will contain how, why and for how long personal data is kept. The ethos of Colleton Chambers is to work together for the protection of your personal data.

Commitment to you.

We take our commitment to you very seriously.

Your personal data may be used to carry out our professional commitments to you. Your personal data is secure and safe. Sometimes we need to hold your personal data. We need to do this to ensure we comply with our professional duty to you. However, you are welcome to contact us about how we hold your data and for how long at any time. If you have any questions about your personal data you should contact Chambers’ Data Protection Clerk Nikkie Browning on nikkiebrowning@colletonchambers.co.uk.

Your Personal Data.

You provide us with personal data when you make contact with us via the telephone, email or website regarding how we may provide legal services to you. We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information.

Our Barristers at Colleton Chambers are usually instructed through a solicitor or by you as an individual (for those Barristers who are direct access qualified), or sometimes on behalf of someone else (known as a litigation friend), as well as agents and/or companies and/or third parties. Your Barrister will need to process your personal data in order to carry out their instruction as a Barrister and provide legal services to you. Each Barrister will ensure your personal data is protected. However, such personal data at times will need to be shared and at times processed. This will depend on the type of instruction and the need for that Barrister to continue to provide the outstanding legal services that we aim to achieve at Colleton Chambers. Each member of Chambers will only share your data when it is necessary to do so in order to ensure our duty of providing legal services is carried out. For example, our Barristers may need to share your personal data with:

a) Judges, Legal Advisors and Magistrates.
b) Court and Tribunals.
c) Solicitors.
d) Witnesses involved in a case.
e) Experts who have been instructed whether by agreement or ordered by the Court.
f) Clerks who are employed by Chambers.
g) Consultants who work on behalf of Chambers.
h) Agents who work on behalf of Chambers.
i) Other solicitors and Barristers.
j) The Bar Standards Board and any other regulatory board addressing any complaint.
k) Marketing (but such data will be anonymised).

All Barristers and Chambers will ensure that they only share personal information with other individuals or organisations in accordance with data protection law.

Retention

Chambers will not hold your data longer than necessary. Each individual member of Chambers will hold data for as long as they consider necessary. Each Barrister has carried out their own risk assessment to consider how long they hold data. This will be subject to a number of factors. Barristers have to ensure they meet the requirements set out within the Bar Code of Conduct. Each Barrister will review the retention of personal data on a case-by-case basis and will be subject to his or her own risk assessment and policy.
Data protection principles and personal data and special categories.

Chambers expects all employees, Members and suppliers to comply fully with all data protection laws.

All personal data will be processed in a way that is compliant with the GDPR.

In summary:

a) Chambers will only process personal data when there are legitimate grounds for collecting and using personal data.
b) The data will not be used in an unjustified way.
c) Chambers is transparent about how we use the data.
d) Chambers will handle your personal data in a way you would reasonably expect and ensure your data is not unlawfully used.

There is a difference between personal data and special categories of personal data. Of course, both must ensure compliance with the GDPR. In some cases, our Barristers will have been given personal data that falls with article 9 (1) of the GDPR, i.e. the special categories of personal data regarding gender, race, ethnicity, etc.. Colleton Chambers considers that special categories of personal data require the same protection as other personal data and therefore such information held by our Barristers may only be used to ensure we can provide legal services to you.

Rights made simple.

The GDPR gives rights to individuals in respect of the personal data that Chambers hold about them. Everybody working with and for Chambers must be familiar with these rights. Chambers is committed to upholding these rights. These rights include but are not limited to:

a) The right to obtain a copy of the information held.
b) The right to erasure of personal data.
c) The right to restrict personal data held about individuals (only in certain circumstances).
d) The right to object to the processing of personal data.

If any person wishes to request personal data (data regarding a client or another third party concerning whom we hold personal data) the request must be made to the Data Protection Clerk, Nikkie Browning. The request will then be referred to the Head of Chambers, Mr Mark Whitehall, and the data protection officer, Ms Rachael Parkhouse. Each request will be considered separately. Chambers will want to understand why you seek such data to ensure we are compliant with data protection legislation and the Bar Code of Conduct. Any application for any data request will require full identification of the person seeking the data. In most cases, any request made will require contact with the Barrister who represented you. Chambers will respond within one month from any request. You will be contacted by the Data Protection Clerk Nikkie Browning and/or Mr Mark Whitehall (Head of Chambers) and/or Ms Rachael Parkhouse (Data Protection Officer).

Security of Chambers’ website and your information.

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Breaches.

Chambers takes breaches of data protection laws very seriously.

A data breach is defined: “a breach of security leading to the accidental or unlawful destruction, loss, alternation, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed”. Everyone working in, for, and with Chambers has a duty to report any actual or suspected data protection breach without delay. Members of Chambers and staff will report any breach or suspected breach to the data protection officer and the Head of Chambers within 24 hours of it occurring. The Head of Chambers and the data protection officer shall carry out a risk assessment to consider whether the breach or suspected breach needs to be reported to the Information Commissioner, and whether the actions of the Barrister may amount to gross professional misconduct. Chambers shall keep a record of all breaches.

Complaints.

If any person wishes to make a complaint relating to an alleged breach of the GDPR and/or a complaint that an individual’s personal data is not being processed in line with data protection laws, they should contact the data protection officer, Ms Rachael Parkhouse, and Head of Chambers, Mr Mark Whitehall.

Everyone working within and for Chambers understands the implications for Chambers if we fail to meet our data protection obligations.

In the very unlikely event you consider that your complaint has not been taken seriously, you have the right to contact the Information Commissioner on: https://ico.org.uk/global/contact-us/.

Colleton Chambers
22nd May 2018


Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.


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Colleton Chambers may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.